The 5th Ware (Christ Church) Scout Group is not a Sponsored Group as defined in POR and is therefore not answerable to other bodies. However, it does maintain a link with Christ Church in Ware for mutual support. The Group Scout Council is the electoral body, which supports Scouting in the Scout Group. It is the body to which the Group Executive Committee is accountable.
The Constitution of the 5th Ware (Christ Church) Scout Group follows that defined in POR and is shown here for illustration purposes only. Where a variation exists between this document and the Constitution as laid out in the most up to date version of POR, that in POR will apply.
Membership of the 5th Ware (Christ Church) Scout Group Council is open to:
- Group Scout Fellowship members;
- Colony, Pack and Troop Assistants;
- Skills Instructors;
- Patrol Leaders;
- all parents of Beaver Scouts, Cub Scouts and Scouts;
- any other supporters including former Scouts and their parents who may be admitted by the Group Scout Leader, the Group Executive Committee or the Group Council;
- the District Commissioner and District Chairman are ex officio members of the Group Council.
Membership of the Group Council ceases upon:
- the resignation of the member;
- the dissolution of the Council;
- the termination of membership by Headquarters following a recommendation by the Group Executive Committee.
The 5th Ware (Christ Church) Scout Group Council must hold an Annual General Meeting (normally in April but) within six months of the financial year end to:
- approve the Annual Report of the Group Executive Committee, including the annual statement of accounts;
- approve the Group Scout Leader’s nomination of the Group Chairman and nominated members of the Group Executive Committee;
- elect a Group Secretary and Group Treasurer;
- elect certain members of the Group Executive Committee;
- appoint an auditor or independent examiner or scrutineer as required.
The 5th Ware Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. The Committee is responsible for:
- 5th Ware Group policy
- the maintenance of the Group’s property and equipment;
- the raising of funds and the administration of the Group’s finance;
- the insurance of persons, property and equipment;
- Group public occasions;
- assisting with the recruitment of Leaders and other adult support.
The 5th Ware Executive Committee consists of:
- The Group Chair;
- The Group Secretary;
- The Group Treasurer;
- The Group Scout Leader;
- The Assistant Group Scout Leader;
- Section Leaders (Assuming they opt in)
- Nominated Members (persons nominated by the Group Scout Leader )
- Elected Members (Persons elected at the Group Annual General Meeting)
- Co-opted Members (persons co-opted annually by the Group Executive Committee)
The District Commissioner and the District Chairman have the right of attendance at meetings of the 5th Ware Group Executive Committee.
The Group Executive Committee may establish any sub-Committees that it deems necessary.
The Group Scout Leader and the Group Chairman will be ex officio members of any sub-Committee of the Group Executive Committee.
Any fundraising committee must include at least two members of the Group Executive Committee, in addition to the ex officio members. No Section Leader or Assistant Leader may serve on such a fund raising sub-Committee.
A Scout Group is an educational charity and 5th Ware (Christ Church) Scout Group has an exception status. Members of the Group Executive Committee are the charity trustees of the Scout Group. Only persons aged 18 and over may be full voting members of the Group Executive Committee because of their status as charity trustees.
Certain people are disqualified from being charity trustees by virtue of the Charities Acts. Charity trustees are responsible for complying with all the legislation applicable to charities.