Coronavirus - We are currently in the Amber Readiness Level, which means face to face activities can resume outdoors with an approved Risk Assessment. For the latest updates, please check out our dedicated page by clicking here

Admissions Policy

Youth Membership of 5th Ware (Christ Church) Scout Group is at the discretion of the Group Scout Leader (as outlined in The Scout Association’s Policy, Organisation and Rules (POR) 3.4a). There is no right of appeal.

We will admit young people whose ages match those prescribed in POR subject to the limits on size. We will record interest for places over and above these numbers and, whilst maintaining contact with the parents of these children, endeavour, once the child has reached the required age, to allocate places based on:

  1. succession within the Group
  2. the willingness of parents to offer regular support to the section
  3. whether the child is a sibling of other current members
  4. their age and the length of time they have been on the list
  5. location of home address

Requests for places must be made to the Group Scout Leader directly or via the Membership Secretary. A request does not guarantee a place.

Transfers from other Groups will be given serious consideration, including temporarily increasing the maximum size of the section.

In accordance with POR, specifically The Scout Association’s Equal Opportunities Policy, no young person will be denied admission on the basis of gender, class, ethnic origin, mental or physical ability; political or religious belief.

Starting Ages

When a place becomes available, a young person will only be offered a place if they are within the age brackets indicated below (relative to the available start date).

Beavers:               5 years 11 months to 7 years old
Cubs:                     7 years 9 months to 9 years old
Scouts:                  10 years or older

The starting age allows each young person to have a realistic chance of achieving the relevant award badges for the section they are joining.

Conditions of Membership


Membership is subject to payment of the termly subscription fee, preferably by Direct Debit through the online payment system, My.SCOUT.

Payment shall commence at the start of the half-term in which the investiture of the member takes place. If a member joins at the half term, a pro-rata subscription shall apply.

There is no charge to try (up to a maximum of two sessions) although full payment for the term is required if the young person subsequently joins.

Payment will be requested on the Sunday prior to the first section meeting of the term and must be received within four weeks.

Cases of financial hardship shall be made to the Group Scout Leader who will discuss some partial reduction for a set period of time before a review of circumstances is made.

Personal Details

Membership is subject to completion of a full membership form. Trial membership requires a health and contact form to be completed.


Membership requires purchase and wearing of a uniform.


Scouting is not designed to be “dipped in and out of” but rather is a continual programme of development, and requires a level of commitment. We ask all young people to make a commitment to attend every week unless they have a good reason.

Our leaders put a lot of time and effort into putting the programme together, and having young people drop out at short notice, or no notice, can be a major headache. Therefore we ask that parents let us know in advance if their son or daughter cannot attend.


The Group will make reasonable attempts to allow young members to progress freely through sections within the Group:

  • as long as there are no permanent or temporary size restrictions in place, and
  • the young person wishes to and is able to attend on the day of the week

Where progression within the Group is not possible, the Group does not guarantee a place at an alternative Group.

Termination of Membership

Membership can be cancelled, at the Group Scout Leaders discretion,

  • if the payment of the subscription fee is not received;
  • if the young person does not attend for three consecutive weeks without notification or attends less than 50% of the regular weekly sessions run;
  • in accordance with the Behaviour Policy
  • if the section or Group closes in accordance with POR

All subscription fees are non-refundable. No refund will be provided if a young person leaves or is asked to leave for the reasons mentioned above.

Refunds for paid-for activities or events will not include any deposit or any payment already paid out by the Group.